e-Recruitment User Guide

The information contained within this guide will help you complete your e-resumé and your online application. 

Help is also available once you have logged in e-Recruitment by clicking on the “?” icon.
 

• When creating your account, your password must be between 8 and 50 characters and include a minimum of one capital letter, one lower case letter, one number, and one symbol (!@#$^&*;:~+-_=|?). Example: JohnX2*3# 
  
• Use the “Preview resume” link to see how your resume looks 
  
• Please note your e-Recruitment username and password, you will need this every time you login or apply for a position. 
  
• Using your browser’s navigation buttons “Forward” and “Back” may cause unpredictable results.  Please use only the navigation buttons which appear at the bottom of each screen. 
  
• Just filling out an e-resumé doesn’t mean you are applying for a competition. To apply online for a competition, you must go to the Competition section and click the ‘Apply Online’ button at the bottom of the competition advertisement you are interested in. 
  
• To ensure your e-resumé information is saved, after any updates or changes be sure to click the Update or Add button in that section before changing screens. Please do not wait more than thirty minutes before saving any changes; otherwise you will have to login again, and you will lose your changes. 
  
• If several job competitions close at the same time, the volume of users can be very high and this may result in a slower response time.  We encourage you to complete your application as early as possible to avoid a last minute rush near the deadline. 
  
• The system will automatically disconnect after 30 minutes, if no activity.  Typing information onto a screen will not prevent you from disconnecting – you must save or send to maintain your connection.  
• Be sure to logout when you are finished your session.

Your e-resumé can be filled out in any order. Once your e-resumé is created, it can be modified at any time. To edit your e-resumé, you must go to the appropriate section. You can preview your entire e-resumé in text view by clicking the Preview Resumé link.

Your e-resumé contains the following sections:

• Personal Information - address, phone number, email address, etc
• Language - official languages competence
• Education - educational qualifications, certifications and licenses, training courses, etc.
• Work Experience - current and past work experience
• Memberships - membership information
• Additional Information - volunteer information, and preferences
• EEO - Equal Employment Opportunity Program information.

Just filling out an e-resumé doesn’t mean you are applying for a competition. To apply online for a competition, you must go to the Competition section and click the ‘Apply online’ button at the bottom of the competition advertisement you are interested in. For step-by-step instructions, please see How to apply online for a competition.

The EEO Program Registration section allows you to register online for the Equal Employment Opportunity (EEO) Program. You must have a completed e-resumé in order to register for the EEO program. For step-by-step instructions, please see “How to register online for the EEO program”.

IMPORTANT: To ensure your e-resumé information is saved, after any updates or changes be sure to click the Update or Add button in that section before changing screens. Please do not wait more than thirty minutes before saving any changes; otherwise you will have to login again, and you will lose your changes.
 

Please note that you must submit a separate application for each competition you are applying for.

Follow the following steps to apply online for a job competition:

• Click the 'Apply online' button at the bottom of the competition advertisement.
• If you already have a completed e-resumé, you will automatically be directed to the Application screen. Please verify all information on your e-resumé is correct. If you need to make changes, click on the appropriate e-resumé section to make and save your changes. Once you are happy with your changes, click the Continue the online Application Process link at the top of the page to return to the Application screen.
• If you do not already have a completed e-resumé, you will need to fill one out before you can apply online for a competition. You will be automatically directed to your e-resumé so that you can update and save your information. Once you are happy with your e-resumé, click the Continue the online Application Process link at the top of the page to return to the Application screen.
• Include a plain text (with no formatting) cover letter if you wish in the Cover Letter space provided at the end of your e-resumé. Please note that the maximum number of characters allowed in this field is 8000 (including spaces). Do not try to attach any files here.
• Indicate your acceptance of our disclaimers.
• Click “Submit Application”.
• Once your application has been successfully submitted, you will receive an email confirmation provided you entered a valid email address in your e-resumé.
• Important: If you apply online for a competition, please DO NOT send a duplicate application by email or regular mail.
• You can withdraw your application from a competition at any time. While the competition is still open, you can withdraw your application from the Application History screen. Just click the Withdraw button beside the competition. After the competition has been closed, you must contact the HR Branch in the hiring department to withdraw your application. A list of departmental HR contacts can be found here.
• To view more information on what happens after you apply for a competition, click here.

The EEO registration form is a combination of your e-resumé and your EEO information. EEO registration forms will be kept on file for two year from their submission date or for two years from the last time you have made an update to your e-resumé. If you have any questions about the EEO program, please contact the EEO Program Administrator at 1-855-825-3367.

To register online for the EEO program, please follow these steps:

• To submit an EEO registration form, you must have a completed e-resumé. If you do not have a completed e-resumé, you must fill one out before you can proceed.
• Click on the Registration link under the EEO Program heading.
• If you already have a completed e-resumé, you will automatically be directed to the EEO Program Registration screen where you can specify your EEO information, indicate your acceptance of our terms and click on the “Submit” button.
• If you do not already have a completed e-resumé, you will need to fill one out before you can register online for the EEO program. You will be automatically directed to your e-resumé so that you can update and save your information. Once you are happy with your changes, click the “Continue the online Registration Process” link at the top of the page to return to the EEO screen.
• Indicate your acceptance of our disclaimers.
• Click “Submit”.
• Once your Registration has been successfully submitted, you will receive an e-mail confirmation provided you entered a valid e-mail address in your e-resumé.
• Important: If you submit an online registration form, please DO NOT send a duplicate registration form by fax, e-mail or regular mail.
• Once your registration form has been submitted, you will see “Under Review” under to the Equal Employment Opportunity Program section of your e-resumé. Once your registration has been processed, you will receive a letter confirming your status with the program and your status will be updated accordingly on your e-resumé.
• If you wish to make changes to your registration form, you can make your changes and click “Update” on the EEO Program Registration screen.
• You can withdraw your application at any time. You can do this from the EEO screen by clicking on the “Withdraw” button.
• Registration forms will be kept on file for two years from their registration date or for two years from the last time you have made an update to your e-resumé.
• If you haven’t made any updates to your e-resumé in two years, you will then be sent a reminder by e-mail to let you know that your registration is about to expire and that it is time to update your information. At this time, it will be necessary to re-submit a registration form if you want to remain registered with the EEO program.
• To view additional information on the EEO program, click here.

The Personal Information screen contains your contact information. Bold fields are mandatory. Please note that at least one phone number is mandatory as well.

Definitions connected with the fields on this screen are as follows:
 

All of the questions on this screen are mandatory.

Please see the following explanations for filling out the screen:

Official Languages

• In the first question, please select the official language in which you are more competent.
• In the second question, please indicate your second official language competence by checking the level that best represents your ability to read, write, and speak. Please use your best judgment.
• In the third question, please indicate which official language you wish to use for an Interview, and for a Written Exam.
• In the fourth question, please indicate which of the two official languages is your preferred language of communication.

There are five sections on the Education screen. Multiple records can be added to the Post Secondary, Certification and Licences, and the Training Course sections of the e-resumé. Records will be sorted from most current to least current.

Please see the following explanations of the fields on this screen:

Secondary
Select the highest grade you have successfully completed in school.

Post Secondary
Please list your post secondary education. If you begin entering a record, please note that bold fields are mandatory.
 

Certifications and Licences
Please list any relevant certifications and licenses that you currently hold. If you begin entering a record, please note that bold fields are mandatory.
 

Training Courses
Please list any relevant training courses you have attended. If you begin entering a record, please note that bold fields are mandatory.
 

Additional skills, training, education, professional qualifications, etc.
This section is for you to enter any of your additional skills (computer and other skills), completed training, education, professional qualifications, etc. that are not already reflected on your e-resumé. Please do not try to attach files here.
 

Multiple records can be added to the Work Experience screen. Records will be sorted from most current to least current. If your duties or responsibilities changed substantially with the same employer, please record each change as a separate record.

If you begin entering a record, please note that bold fields are mandatory.

To add a new record, click Add.

To change or delete a record, click on the Edit button below the record you wish to change or delete.

Please see the following explanations of the fields on this screen:
 

Multiple records can be added to this screen. Records will be sorted from most current to least current.

To add a new record, click Add.

To change or delete a record, click on the Edit button beside the record you wish to change or delete.

If you begin entering a record, please note that bold fields are mandatory.

Please see the following explanations of the fields on this screen:
 

You may wish to use this space to provide information on your volunteer activities and other interests.