The Travel Policy defines reasonable expenses to be claimed by Employees travelling on government business, including training.
The Employer has the responsibility to authorize and determine when government travel is necessary, and to ensure that all travel arrangements are consistent with the provisions of this policy.
Travel costs are reimbursed as follows:
- Wherever practical, Employees are expected to travel by the most direct route and use the most economical means of transportation, considering the travel time involved.
- Employees may submit a claim for the reimbursement of travel expenses incurred while performing their duties, in accordance with the rules set out in this policy.
- For claims purposes the start and end point of any trip is:
- the place of work, or
- the employee home, where employee leaves from or returns to home and the distance traveled is less than above.
- Deputy Heads (see Appendix C for definition) may authorize any Employee or position to act on their behalf for the purpose of this policy, unless specifically stated “Deputy Head exclusively”. Delegation of authority must be in writing and refer to the specific sections to be delegated.
- The Employer assumes no obligation to reimburse expenses that are not in compliance with the Travel Policy.
- Underpayments and overpayments made to employees will be reimbursed or recovered.
All travel expenses must be reviewed according to the following guiding principles
- be work-related
- be modest and appropriate
- strike a balance among economy, health and safety, and efficiency of operations
- shall best accommodate the Employee's needs and the Employer's operational requirements.
This policy on government business travel applies to
- management and non-union employees of Parts I, II and III of the Public Service, except as may be otherwise provided by Order-in-Council
- unionized employees of Parts I, II and III of the Public Service except as may be otherwise provided by collective agreements. Refer to the appropriate collective agreement.
- individuals employed on a personal service contract. Refer to terms of the contract.
- individuals employed on a casual/temporary basis.
- Financial Administration Act, Section 6(1)(h)
- Board of Management Minutes: