What governs the procurement process?
The Procurement Act and Regulation govern the public procurement process in New Brunswick. The procurement method used, such as public tendering, or tendering by invitation only is generally determined based on the estimated dollar value of the good or service that is required. In addition to legislation, the Province of New Brunswick is also a participant in a number of trade agreements. For more information on the trade agreements please see Legislation and Agreements. View the summary table of the dollar value thresholds for government departments for public and invited tendering.
|*Procurement Method||Dollar Value|
|Invited Tender||$1,500 up to $9,999||$10,000 up to $49,999|
|Public Tender||$10,000 and above||$50,000 and above|
*Some exceptions apply per the Procurement Act and Regulation
Where are tenders posted?
Tenders are advertised on the New Brunswick Opportunities Network (NBON). NBON is a web-based service for advertising and distributing goods and services tenders. Access is free to vendors and electronic downloading of all Strategic Procurement tender documents is also free. Electronic bidding is offered on selected tenders. To learn more, please see the Tenders page.
How do I respond to a tender?
A vendor must be registered with NBON to bid on tenders issued by the Government of New Brunswick and other public sector entities. The tender document will describe the good or service to be purchased and will set out the conditions and requirements that must be met in order to be the successful bidder. The tender document will contain the instructions on how, when and where to submit your tender documents. There are times when amendments are issued with additional information or changes to the submission deadline, for example. These amendments will be posted on NBON. You must ensure you have the most recent version of the tender, read the entire package and respond to all the requirements. Failure to meet all tender requirements may eliminate your bid from consideration. Pay close attention to the submission instructions. Un-signed and late submissions will be rejected.
How does a tender get awarded?
The submission deadline for Strategic Procurement tenders is 1:30 pm on the tender closing day. Bid packages are opened publically on the closing day at 2 p.m. Once the bid packages are opened, the bid information is posted on NBON. The bid packages are reviewed by the Procurement Specialist and the Government Department requiring the goods or services to ensure that the mandatory requirements contained in the tender have been met. The bid package is evaluated according to the evaluation criteria identified in the tender. Multiple criteria in addition to Price are sometimes used when evaluating bid results (such as Request for Proposals) and therefore the lowest bid may not always be awarded the tender. The length of time for the evaluation may also vary based on the number of criteria being evaluated and the complexity of the procurement. The successful vendor will be notified and, if required, a contract will be signed. The award information, name of awarded vendor, and dollar value of purchase order will be posted on NBON.
What if I am not the successful bidder?
If you are not the successful bidder, you may request a debriefing by contacting the Procurement Specialist responsible for the tender in writing, upon notification of the tender results. The purpose of a debriefing is to provide you with feedback on how to improve future responses which may help improve your chances of becoming the successful bidder on the next tender.
Once a tender has been awarded
Depending on the tender, you could be required to enter into a contract with the department or the contractual relationship may be defined by a purchase order. The Province of New Brunswick is now using direct deposit as the standard method of government payments. To ensure you receive your payment, please follow the invoice guidelines. For more information, please see Invoicing for Goods and Services.
Also refer to our FAQ section for answers to specific questions we receive on a regular basis.